{"id":8832,"date":"2017-04-05T20:17:42","date_gmt":"2017-04-05T20:17:42","guid":{"rendered":"http:\/\/www.skinatech.com\/portal\/?p=2398"},"modified":"2023-02-27T19:58:55","modified_gmt":"2023-02-27T19:58:55","slug":"que-es-un-software-de-gestion-documental","status":"publish","type":"post","link":"https:\/\/www.skinatech.com\/inicio\/que-es-un-software-de-gestion-documental\/","title":{"rendered":"\u00bfQu\u00e9 es un software de gesti\u00f3n documental?"},"content":{"rendered":"

 <\/p>\n

\u00bfQu\u00e9 debo saber sobre un sistema de gesti\u00f3n documental?<\/b><\/span><\/p>\n

En el mercado encontraras muchas empresas dispuestas a brindarte softaware de gesti\u00f3n documental, sin embargo debes estar pendiente de los t\u00e9rminos y tecnicismos para saber que es lo que realmente necesita tu empresa. <\/span><\/p>\n

En palabras t\u00e9cnicas gesti\u00f3n documental es<\/span><\/span> el conjunto de normas t\u00e9cnicas y pr\u00e1cticas usadas para administrar el flujo de documentos de todo tipo en una organizaci\u00f3n, permitir la recuperaci\u00f3n de informaci\u00f3n desde ellos, determinar el tiempo que los documentos deben guardarse, eliminar los que ya no sirven y asegurar la conservaci\u00f3n indefinida de los documentos m\u00e1s valiosos, aplicando principios de racionalizaci\u00f3n y econom\u00eda.<\/span><\/span> <\/span><\/p>\n

Para no cometer errores, es ideal saber que NO hace un sistema de gesti<\/span>\u00f3<\/span>n documental.<\/span><\/b><\/span><\/p>\n

1. Un software documental NO es un administrador de archivos, NO es un lugar donde guardas documentos seg\u00fan criterio propio o criterio de trabajo, NO te permite trazabilidad y mucho menos tiene un sistema de seguridad adecuado para tu informaci\u00f3n.<\/span><\/p>\n

2. NO es un repositorio local para archivos, NO permite asignar documentos a otros usuarios o radicar documentos.<\/span><\/p>\n

Muchas compa\u00f1\u00edas intentan resolver estos problemas digitalizando los archivos para optimizar procesos y no tener documentaci\u00f3n en papel, pero estos archivos solamente son copias scaneadas lo que limita su usabilidad. Por lo que este proceso no entrar\u00eda como un sistema de gesti\u00f3n documental. <\/span><\/p>\n

Actualmente se usan muchas herramientas para los documentos, pero la mayor\u00eda no te permiten definir un flujo documental real con certificaci\u00f3n de recepci\u00f3n y radicaci\u00f3n consecutiva.<\/span><\/p>\n

\"\"<\/p>\n

\u00bfQu\u00e9 debo tener en cuanta al buscar un sistema de gesti\u00f3n documental?<\/b><\/span><\/p>\n

1. Un software de gesti\u00f3n documental debe permitir hacer b\u00fasqueda inteligentes de documentos:<\/span><\/p>\n

Fecha, nombre destinatario, documento, fecha de radicado, remitente etc.<\/span><\/p>\n

2. el sistema debe incluir los flujos documentales, personas responsables y tiempos de vencimiento vinculando las \u00e1reas y personas a cargo en la compa\u00f1\u00eda.<\/span><\/p>\n

3. debe existir un tiempo limite de gesti\u00f3n de documentos, en algunos casos hay que tener en cuenta t\u00e9rminos legales como en los derechos de petici\u00f3n en las entidades de servicio.<\/span><\/p>\n

4. debe permitir el acceso a los usuarios indicados para el proceso y restringir el acceso a los dem\u00e1s usuarios de la herramienta.<\/span><\/p>\n

5 debe generar un c\u00f3digo \u00fanico con informaci\u00f3n como la fecha de tramite, este c\u00f3digo es conocido como n\u00famero de radicado.<\/span><\/p>\n

6. Los documentos f\u00edsicos deben existir en el proceso y en algunos casos es necesario tener acceso a ellos, la herramienta debe permitir buscar su ubicaci\u00f3n en f\u00edsico y un registro detallado de su empresa.<\/span><\/p>\n

Ent\u00e9rate de m\u00e1s: https:\/\/www.youtube.com\/watch?v=05T-V–D9qc<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

  \u00bfQu\u00e9 debo saber sobre un sistema de gesti\u00f3n documental? En el mercado encontraras muchas empresas dispuestas a brindarte softaware de gesti\u00f3n documental, sin embargo debes estar pendiente de los t\u00e9rminos y tecnicismos para saber que es lo que realmente necesita tu empresa. En palabras t\u00e9cnicas gesti\u00f3n documental es el conjunto de normas t\u00e9cnicas y […]<\/p>\n","protected":false},"author":3,"featured_media":2430,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}}},"categories":[3,7],"tags":[4,5,6,8,9,10],"yoast_head":"\n\u00bfQu\u00e9 es un software de gesti\u00f3n documental? 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